Use of ledger accounts
In this section, you'll find more about:
Determining a ledger account
The ledger account on the positions is determined automatically, depending on the type of documents, country of the business partner, VAT rate, and reverse charge option. It also depends on the low-value asset option, product type, and rules for the revenue ledger account.
Purchasing products for internal use
In Runple, fixed assets ledger accounts are defined automatically based on the product type specified in the product details.
You can change the default fixed assets ledger account.
1. Open general products.
2. Select the general product (product type) you want to update.
3. Select a new ledger account.
4. Click Done
to apply changes.
The new ledger account will be automatically used in incoming invoices for items purchased for internal use.
Rules for revenue
You can create rules for allocating the revenue ledger accounts.
Ledger account in positions
The ledger account on the positions is determined automatically, depending on the type of documents, country of the business partner, VAT rate, and reverse charge option. It also depends on the low-value asset option, product type, and rules for the revenue ledger account.
Select the position, click Advanced options to view the accounting options, and change the ledger account.
Ledger transactions
Ledger transactions are created automatically whenever you create, edit, or cancel an invoice, credit note, or payment.
Transactions in documents
You can view a list of transactions for a specific invoice or credit note.
a. Open an invoice or credit note.
b. Click Log 
Transactions in ledger accounts
You can view the list of transactions for a specific ledger account.
a. Open ledger accounts
b. Select the required account.
Accounting export
The specified ledger accounts are used in the invoice export file for the credit note for your accountant. It ensures the correctness and integrity of accounting data for import into the accountant's system.
Initial balancing
If you already run accounting in other systems and your ledger accounts have non-zero balances, you need to create correction transactions for the ledger accounts where you want to set the initial balance.
Money in the bank accounts
In Runple, money in bank accounts is booked on a ledger account 2800 Guthaben bei Kreditinstituten.
The balance of account 2800 should be equal to the sum of the balances of all bank accounts of the company. If not, you need to:
1. Make sure that all your bank accounts are synchronized with Runple.
2. Book all pending payments.
If the balance still differs, you need to manually create a correction transaction for account 2800. If the 2800 account balance is more than the bank balance, you need to create a credit transaction.
How to find out the transaction amount?
2800 account balance - bank balance = amount of correction transaction. If the 2800 account balance is less than the bank balance, you need to create a debit transaction. How to find out the correction amount? Bank balance - 2800 account balance = amount of correction transaction.
Cash
In Runple, cash is booked on ledger account 2700 Kassenbestände in Euro. Account balance 2700 should be equal to the amount of cash available in the company. If not, you need to manually create the correction transaction for account 2700.
If the 2700 account balance is more than the cash balance, you need to create a credit transaction.
How to find out the transaction amount? 2700 account balance - cash balance = amount of correction transaction. If the 2700 account balance is less than the cash balance, you need to create a debit transaction.
How to find out the correction amount? Cash balance - 2700 account balance = amount of correction transaction.
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